2024-02-17

Why You Should Not Just Copy & Paste the Standard ICAO Safety Policy:

While copying and pasting a standard ICAO (International Civil Aviation Organization) safety policy, as referenced in ICAO DOC 9859, might seem like a convenient shortcut, it is not advisable. Adapting the policy to your organization is a necessity for several reasons:

➡ Relevance to Your Operations

Every organization has its unique operational context, size, scope, and specific risks. You should adapt the ICAO safety policy, to reflect and address the specific challenges and characteristics of your organization.

➡ Compliance with Local Regulations

Aviation regulations and safety standards may vary between countries and regions. Adapting the ICAO policy ensures that your organization complies with both international and local regulatory requirements.

➡ Organizational Culture

A safety policy should reflect the values, culture, and priorities of your organization. Copying a generic policy does not align with your company’s ethos, and employees will find it difficult to relate to it.

➡ Customization for Stakeholders

Different stakeholders, such as employees, contractors, and customers, have different expectations and needs. Adapting the ICAO policy allows you to customize the language and content to effectively communicate with your specific audience.

➡ Risk Assessment and Mitigation

Every organization’s risk profile differs from the that of the general industry. Adapting the policy enables you to conduct a thorough risk assessment and incorporate specific mitigation strategies relevant to your operations.

➡ Ownership and Accountability

Tailoring the safety policy makes it more specific to your organization, fostering a sense of ownership among employees. When people feel a connection to the policies, they are more likely to take responsibility for their implementation.

➡ Continuous Improvement

Adapting the ICAO policy allows for ongoing evaluation and improvement. Your organization’s safety culture may evolve over time, and a customized policy provides the flexibility to incorporate lessons learned and emerging best practices.

➡ Legal and Liability Considerations

Legal and liability issues vary depending on your organization’s jurisdiction. Adapting the policy helps ensure that it aligns with legal requirements and protects your organization from potential liabilities.

➡ Effective Communication

A policy that is crafted specifically for your organization is more easily understood by employees. It should be written in a way that resonates with your workforce, promoting better understanding and compliance.

👉 To sum it up, while international standards provided by ICAO are the legal basis, it is essential to adapt safety policies to the unique characteristics and needs of your organization. This customization enhances the policy’s effectiveness, promotes compliance, and contributes to a safer and more resilient operation.